Trello, the project management tool par excellence, has become essential for work teams around the world. Its system of boards and cards allows you to effectively organize work and projects. This practical step-by-step guide will explain how to attach files to Trello cards, to make the most of this functionality and improve the productivity of your projects.
What is Trello and what is it useful for?
Trello is a project management tool based on the Kanban methodology, which allows you to organize tasks and projects in a visual and simple way. With Trello boards and cards, you can organize your workflow into customizable positions and keep everything organized and in its place. To do this effectively, Trello allows you to upload attached files directly to your cards.
Attachments are useful because they allow you to consolidate all the information needed to complete a task in one place. Instead of having to search through your email or computer for the right file, it's all right there on the card.
Types of files you can attach to Trello
Trello allows you to attach a wide variety of files to your cards. The list includes Word documents, Excel spreadsheets, images, PDFs, and even website links. This allows great flexibility when attaching information to your tasks.
- Word documents: You can attach Word documents to your Trello cards. This can be useful for sharing scripts or working documents with your team.
- Excel spreadsheets: If you need to share data or tabulated information, you can attach an Excel spreadsheet to your card. You can also link Google Sheets if you prefer to work in the cloud.
- Images: Images are another type of file that you can attach to your Trello cards. This can be useful for sharing art, designs, and even screenshots.
- PDFs: PDFs are ideal for sharing documentation, manuals, and guides.
- Links to websites: If you want to reference a particular website or page, you can paste the link as an attachment to your card.
How to attach files to your Trello cards
Attaching files to your cards in Trello is a simple and straightforward process. Here's how to do it:
1. Open the card to which you would like to attach a file.
2. Click the “Attach File” button on the right side of the card.
3. Select “From your computer” if the file is on your computer, or “From Google Drive” if the file is in the cloud.
4. Find and select the file you would like to attach.
5. Click “Open” and the file will be loaded to your card.
Limitations when attaching files in Trello
Although Trello is very flexible when it comes to attaching files, there are some limitations you should be aware of:
• The individual file size limit for free Trello users is 10MB.
• Trello Gold, Business Class, and Enterprise users have a file size limit of 250MB.
Additionally, the total number of files you can attach in Trello depends on the type of account you have:
- Free users: 10 MB per attachment.
- Trello Gold, Business Class and Enterprise: 250MB per attachment.
Manage attachments in Trello
Once you've attached files to your Trello cards, you can manage them in several ways. For example, you can download attachments for offline use, move or copy files to other cards, and delete files if they are no longer needed.
To download a file, simply click on the attachment on the card and then choose “Download.” To copy or move a file, select “Move or Copy” from the attachment menu. And finally, to delete a file, select “Delete” from the attachment menu.
Attaching files to Trello cards is a great way to keep all your project information in one place. By implementing this functionality into your workflows, you will improve your team's productivity and ensure that everyone has quick and easy access to the information they need.
Professional Technology and Software Editor